Prior to the start of the meeting, information regarding general housekeeping was provided by the Chair to all in attendance.

The Chair confirmed to all present that the proceedings of the meeting would be filmed and requested that any members of the public present who objected to being filmed, make themselves known.

No members of the public voiced any objection therefore the meeting was declared open and recording commenced.

Members are requested to consider the identification of:

a)  declarations of interest by individual Members in relation to any item of business on the Agenda

b)  any additional items of business which the Chair has determined should be considered as matters of urgency; and

c)  items of business which may require the exclusion of the press and public during consideration thereof because of the possibility of the disclosure of exempt information.

Members considered the identification of declarations of interest, any urgent additional items, and any business that may require the exclusion of the press and public.

Resolved that:

a)  no declarations of interest were made by individual Members in relation to any item of business on the Agenda

b)  no additional items of business to be considered as matters of urgency were determined by the Chair; and

c)  no items of business required the exclusion of the press and public during consideration thereof because of the possibility of the disclosure of exempt information.

The Minutes of the previous meeting of the Policy and Resources Committee, held on 13^th December 2018, are submitted for approval as a correct record and for signature by the Chair.

The Minutes of the previous meeting of the Policy and Resources Committee, held on Thursday 13^th December 2018, were approved as a correct record and signed accordingly by the Chair.

To consider report CFO/012/19 of the Chief Fire Officer, concerning the Service Delivery Plan for 2019/20. 

Members considered Report CFO/012/19 of the Chief Fire Officer, concerning the Service Delivery Plan for 2019/20, and the Community Fire and Rescue Station plans (Station Plans).

Members were provided with a detailed overview of the report, which highlighted the format and components of the Service Delivery Plan. They were informed that the report reflects on outcomes and looks to set ambitious objectives and targets for the coming year.

Members were advised that a Functional Plan is produced for each Directorate, which complements the delivery of the IRMP: and key actions from the Functional Plans are also included within the Service Delivery Plan. They were also advised that a Station Plan is produced for every community Fire Station, which feed into the Functional Plans, which in turn feed into the Service Delivery Plan and the IRMP.

In terms of performance for 2018/19, it was highlighted to Members that the figures included within the report are still draft at present, as it is not quite the end of the reporting period.

Members were advised that the total number of emergency calls received was over target, however this is due to the significant number of accidental small fires during the summer months.

With regards to sickness absence, Members were informed that there have been significant improvements on the figures for 2017/18.

In terms of the total number of accidental dwelling fires and the number of deaths in accidental dwelling fires, Members were advised that the numbers are below those predicted, which is really positive. It was highlighted to Members that the number of fire deaths for 2018/19 will be 4, which mirrors the number for 2017/18, which was the lowest number recorded.

The Key Performance Indicators (KPI’s) for 2019/20, where then highlighted to Members and they were informed that the targets set are challenging.

Key elements of the IRMP were then highlighted, including the equality objectives; and it was noted that the proposals within the IRMP Supplement are currently going through public consultation.

With regards to the Functional Plans, Members were advised that they contain a number of objectives for each Department. They were informed that a number of objectives within those Functional Plans, are as a results of some issues raised during the HMICFRS.

It was re-iterated to Members that all of the Functional Plans, underpin the delivery of the IRMP.

The Station Planning process was then explained to Members; and they were informed that the Station Plans take account of the demographics of the area; and are discharged at Station level, ensuring that by focusing on outputs, the required outcomes are secured for communities. It was also highlighted that all of the Station Plans are publically available.

The process for IRMP planning was also highlighted.

Under 7.2 Service Delivery Plan Action Points – “Operational Response – Equality, Diversity and Inclusion Objectives”, Members pointed out that the last sentence under ED/19/20/2.10 is incomplete.

Officers assured Members that they would check the information and resolve the omission.

Members commended the report and thanked  ...  view the full minutes text for item 3.