Members are requested to consider the identification of:

a)  declarations of interest by individual Members in relation to any item of business on the Agenda

b)  any additional items of business which the Chair has determined should be considered as matters of urgency; and

c)  items of business which may require the exclusion of the press and public during consideration thereof because of the possibility of the disclosure of exempt information.

Members considered the identification of declarations of interest, any urgent additional items, and any business that may require the exclusion of the press and public.

Resolved that:

a)  no declarations of interest were made by individual Members in relation to any item of business on the Agenda

b)  no additional items of business to be considered as matters of urgency were determined by the Chair; and

c)  the following items of business required the exclusion of the press and public during consideration thereof, due to the possibility of the disclosure of exempt information:

·         Agenda Item 6 – Exemption To Contract Standing Orders For The

                             Refurbishment Of Fire Service Headquarters

·         Agenda Item 7 – Purchase Of A Time & Resources Management

                            (TRM) Application

The Minutes of the previous meeting of the Policy and Resources Committee, held on 26^th September 2013, are submitted for approval as a correct record and for signature by the Chair.

The Minutes of the previous meeting of the Policy and Resources Committee, held on 26^th September 2013, were approved as a correct record and signed accordingly by the Chair.

To consider Report CFO/128/13 of the Deputy Chief Executive, concerning a review of the Authority’s Treasury Management activities during the year 2013/14.

Members considered Report CFO/128/13 of the Deputy Chief Executive, concerning a review of the Authority’s Treasury Management activities and performance for the period April to September, for the financial year 2013/14.

Members resolved that the report be noted.

To consider Report CFO/129/13 of the Deputy Chief Executive concerning a review of the financial position, both revenue and capital, for the Authority for the period April to September 2013.

Members considered Report CFO/129/13 of the Deputy Chief Executive, concerning a review of the financial position, both revenue and capital, for the Authority for the period April to September 2013.

Members Resolved that:

a)    The potential £0.9m favourable revenue position identified within this report, be noted.

b)    The 2013/14 budget amendments, as set out in the report, be approved; and

c)    The Deputy Chief Executive, be instructed to continue to work with budget managers, to maximise savings in 2013/14.

To consider Report CFO/130/13 of the Deputy Chief Fire Officer, concerning revised Policy and Service Instructions that have resulted from a fundamental review of existing Information Governance and Security documents, taking into account new legal and best practice requirements.

Members considered Report CFO/130/13 of the Deputy Chief Fire Officer, concerning the revised Policy and Service Instructions that have resulted from a fundamental review of existing Information Governance and Security documents, taking into account new legal and best practice requirements.

Members Resolved that:

a)    The revised Policy and Services Instructions (attached as appendices A-F), be approved.

b)    The Service Instructions be subjected to the internal consultation process adopted for all Service Instructions.

c)    A future training session be arranged for Members, concerning internet and IT security. 

To consider Report CFO/131/13 of the Deputy Chief Executive, concerning approval for an exemption to Contract Standing Orders.

This Item contains EXEMPT information by virtue of Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This Minute contains EXEMPT information by virtue of Paragraph 3 of Part 1 of Schedule 12A to the local Government Act 1972

To consider report CFO/132/13 of the Deputy Chief Executive and the Deputy Chief Fire Officer concerning the purchase of a Time & Resource Management (TRM) application that forms part of the Authority’s integrated HR/Payroll solution.

This Item contains Exempt information by virtue of Paragraph 3 of Part 1 of Schedule 12A Local Government Act 1972

This Minute contains EXEMPT information by virtue of Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.