To consider Report CFO/005/22 of the Chief Fire Officer, concerning the current position of the facilities management contract and the outcome of the negotiation with the highest scoring contractor on the framework.

Deputy Chief Fire Officer, Nick Searle explained that after a review of the service, a procurement process for facilities contract management had been undertaken. The report noted that the contract would be for five years with the option to extend by a further two years.

The report outlined the contract achievements since 2015 and highlighted the direct and indirect benefits of the proposed recommendations.

Members queried the length of the contract noting that a potential seven years was longer than expected. It was explained that due to the technical aspects of the contract and the complexity of the systems, opting for a longer-term contract was less risky. Members were assured that there were monthly meetings and key performance indicators in place, which would enable MFRA to monitor progress and quality check against a Service Level Agreement and there would be the option for ongoing scrutiny by the Members.

The organisation’s involvement with the Princes Trust was applauded by Members as was the transfer of staff to Bouygues.

Resolved that:

a)        the award of a five-year contract plus the option to extend for a further two years based on performance with Bouygues Energy and Services Ltd be approved; and

b)         the financial implication outlined in the report